Career Center

Clinical Translational Research Coordinator II

The Critical Illness, Brain Dysfunction, and Survivorship (CIBS) Center is an interprofessional research team dedicated to improving the lives of patients and survivors of critical illness and injury, including COVID, delirium, dementia, cancer, PTSD, and depression.

Job Summary:
Responsible for coordinating the approval processes and conduct of research protocols, such that the integrity and quality of the clinical/translational research is maintained and the research is conducted in accordance within all policies, with some guidance.

Research MRI Key Functions:

• Contact patients to assess willingness and eligibility to complete research MRI
• Schedule research MRI
• Add research MRIs to calendar
• Mail appointment letters and directions to patients
• Email MRI screening surveys to patients or complete MRI screening surveys with patients via phone
  • If needed, finalize screenings by obtaining missing information from medical record system
  • Obtain return codes
• Send MRI screening return code for review/approval prior to scans
• Confirm appointments >24 hours prior to research MRIs
  • Confirm patients receive directions and notify to arrive 15 minutes prior to scan
  • Assess patients' mobility and if a wheelchair will be needed for transport
  • If patients cancel or need to reschedule, cancel reservations >24 hours prior to appointment and remove from calendar
• Call patients 15-30 minutes prior to scans to locate patients
  • If needed, obtain wheelchair prior to meetings
• Escort patients to scanner
• Provide MRI technician with return codes and assist in preparing patients for scan
• Upon completion, obtain accession number, MRI technician's name, and O2 % and document on study-specific checklist
• Download neuroimaging data zip file and upload to study-specific folder
• Enter research MRI data
• Email MRI analysts to notify of MRI completion
• Update research MRI tracking log

Blood Draw Key Functions (Outside Lab or Clinical Research Center "CRC")

• Contact patients to assess willingness to complete research blood draw
• Schedule research blood draws or blood processing (if drawn at outside lab).
• Add research blood draws to calendar
• Mail appointment letters and directions to patients
• Confirm appointments & complete COVID screening >24 hours prior to CRC research blood draws
  • Update COVID screening
  • Confirm patients receive directions and notify to arrive 15 minutes prior to scan
  • Assess patients' mobility and if a wheelchair will be needed for transport
  • Prepare microtubes with labels
  • If patients cancel or need to reschedule, cancel reservations >24 hours prior to appointment and remove from calendar
• Complete blood draws at outside lab (as needed) and transport tubes for processing
• Call patients 15-30 minutes prior to blood draw to locate patients
  • If needed, obtain wheelchair prior to meetings
• Escort patients to front desk for patient check-in
• Provide nurse with blood draw microtubes
• If needed, scan full cryoboxes, move to lab, and replace empty cryobox
• Obtain study-specific specimen logs from prior blood draws
• Enter specimen log data on study-specific form
• Update research blood draw tracking log
• Process outpatient samples as needed

Department Summary:
The Division of Allergy, Pulmonary and Critical Care is directed by Dr. Timothy Blackwell and its mission is to:

• deliver world-class clinical care to patients with allergic diseases, pulmonary conditions, and critical illness through employing a collaborative, multi-disciplinary approach with a wide range of clinical programs.
• lead in the development of cutting-edge, patient-focused research that extends from basic discoveries to clinical implementation.
• provide state-of-the-art education and training including a strong fellowship program to inspire and nurture the next generation of leaders in allergy and immunology, pulmonary medicine, and critical care.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

* Magnet Recognition Program: Received our third consecutive Magnet designations.

* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

* Human Rights Campaign Healthcare Equality Index: 6^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality